SIGN UP TO BE A SPONSOR/EXHIBITOR FOR THE JUNE 5-6,2018 SNOW CONFERENCE SPOKANE WA.
Pledge online or Register to be a vendor.
SPONSOR/EXHIBITOR BOOTH LAYOUT
Layout . Conference Exhibitor Layout (264)
PLEDGE QUESTIONS
Emily Houg, Event Dynamics, Inc.
Phone: 253-448-3754
SPONSOR & EXHIBITOR RATES Early Rates Regular Rates
(Payment by 5/15) (Payment after 5/15)
Gold Sponsor $5,000 $5,000
Silver Sponsor $3,500 $3,500
Bronze Sponsor $2,000 $2,000
Exhibitor $700 $800
Additional Exhibitor Pass $200 each $200 each
OPTIONS
Sponsors at the Gold, Silver or Bronze level have the option of prime reserved booth space and are indicated on the layout as #1 Sponsor, #2 Sponsor, etc.
LEVELS & BENEFITS
Exhibit Showcase (inside) participants will receive a 10’ x 10’ space including pipe & drape, skirted 6’ table, two chairs, power (only if requested) and booth sign, plus the option to display in the Large Equipment Area (outside). In addition, the following is offered based on the contribution level:
GOLD SPONSOR $5,000
– Provide up to 5 minutes of remarks during sponsored general session or meal
– Reserved VIP table/chairs during sponsored general session or meal
– Verbal acknowledgement by conference emcee
– 3 complimentary conference registrations
– Prime location in Exhibit Showcase
– Opportunity to display equipment outside in prime location
– Company description in program (100 words)
– Company collateral available to attendees
– Logo in/on:
- Conference website with link
- Conference slideshow
- Attendee give-away item chosen by conference organizers (i.e., bag, name badge, water bottle, thumb drive, etc.)
- Program
Silver Sponsor $3,500
– Verbal acknowledgement by conference emcee
– 2 complimentary conference registrations
– Prime location in Exhibit Showcase
– Opportunity to display equipment outside in prime location
– Company description in program (50 words)
– Logo in/on:
- Conference website with link
- Conference slideshow
- Program
Bronze Sponsor $2,000
– Verbal acknowledgement by conference emcee
– 1 complimentary conference registration
– Prime location in Exhibit Showcase
– Opportunity to display equipment outside in prime location
– Logo in/on:
- Conference website with link
- Conference slideshow
- Program
Exhibitor $700/$800
– 1 complimentary conference registration.
– Location in Exhibit Showcase
– Opportunity to display equipment outside
– Company description on website.
– Name recognition in/on:
- Conference slideshow
- Program
Additional Exhibitor Pass $200 each
– Participation in all meal functions
SPONSOR & EXHIBITOR POLICIES
Space is limited so pledge early.
Payment must be received prior to the conference dates and be in U.S. dollars.
The official Exhibitor Kit will be distributed in May and will include:
– Shipping instructions
– Options to order additional booth items (for additional charges and through show service provider)
– Booth set-up details on Monday, June 4
– Booth tear-down details on Wednesday, June 6
– Booth hours
Outside Food: Distributing outside fresh food items at the conference is strictly prohibited. Individually wrapped bite size candies and treats are acceptable.
Security: The Exhibit Showcase room will be locked after show hours each day, but is still accessible by hotel staff. Dedicated security is not provided either outside or inside.
Conference management reserves the right to terminate exhibit privileges due to personal conduct, method of operation, or for cause of which the conference believes is not compatible with the purpose of its event. Termination under this clause will not entitle a refund.
ACCEPTED FORMS OF PAYMENTS
Check, Purchase Order, Credit Cards (MasterCard, Visa, Discover & American Express)
SEND PAYMENT TO
Event Dynamics, Inc.
3042 Cain Road SE Olympia, WA 98501-3806
MAKE CHECKS PAYABLE TO
Pacific Northwest Snowfighters
or
Event Dynamics, Inc.
EIN #: 91-1705483
Please include name and registration number of participants(s) with payment.
REFUND & CANCELLATION POLICY
Pledges are considered a final commitment. Refunds for payments are not available, as some benefits will be implemented upon commitment.
NO-SHOWS
No-show exhibitors—companies who book a booth but fail to set up their exhibit—will be charged a “no-show penalty fee” of $500. This fee is in addition to the already paid sponsor fees and will be billed post-conference.
CONFIRMATIONS/INVOICES/RECEIPTS
When registering online, please make sure to input the attendee’s email address since all conference communication will be sent through this email. All confirmations include the attendee(s) invoice/receipts and will be sent via email. Please check your Junk Mail folder as some security systems send this information there.
If invoices/receipts need to be provided to a different address, please either:
- Include a second email in the “cc” section of the personal information page within the online registration system
or
- Email Emily emily@eventdynamicsinc.com and she will send the invoice/receipt to the requested email.
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